How to Write a Resignation Letter

There are many reasons you could decide to resign from your job, including to go freelance, change your career path, travel, or launch your own business. Whatever your reason, it is company policy – in most organizations – and professional courtesy to inform your employer of your resignation through a well-written resignation letter. A great place to start is on https://content.mycareersfuture.gov.sg/how-write-resignation-letter/ where you will learn the dos and don’ts of resignation letter writing. Meanwhile, here is a look at how to write this important letter.

The Basics

People move on sometimes and your boss isn’t expecting you to stay with the company forever. So, even if you are sad to go, you have to get straight to the point at the beginning of your resignation letter. Don’t look for a creative or clever way to say you are quitting your job, just mention your current job position, the fact that you are resigning, and the date of your last day on the job.

Usually, you will have told your boss that you are leaving and discussed your reasons with them. Consequently, there is no need to repeat them here – get straight to the point. It is also important to give your boss a date for when you will officially be leaving the office. You can calculate this by checking the resignation notice requirements on your employment contract and considering pending leave days.

Say Thank You

Once you have broken the news of your resignation, you can take on a more relaxed tone and thank your employer for the opportunity to work with them and the lessons you learned at the company. Be careful only to mention things that your boss actually did for you so that it doesn’t sound like you are just flattering them. Did they help you complete your thesis, finish a project, learn a new trade trick? Mention it and say thank you.

Something to note here is that you should stick to the positives. Your resignation letter is not the place to critique your boss, their management style, or your colleagues. Remember, you might need them to provide you with a reference sometime in the future so don’t burn any bridges. If you have any issues you feel you must address, do so during your exit HR interview.

Hand Off

Leaving your job can cause some inconveniences, especially if you hold a primary role in the company. If possible, mention that you are willing to help out during the transition process, either by completing pending projects, filing papers, or training your replacement. That said, don’t make promises you cannot keep as this will not go over well with your boss and colleagues.

Give Your Contact Information

Finally, just because you are leaving doesn’t mean you will not need your boss, manager, supervisor, or colleagues ever again. Add your new contact information – email address, LinkedIn profile, and personal phone number – to the letter and invite your boss to keep in touch.

Conclusion

The Employment Act in Singapore ensures that your boss cannot prevent you from leaving your job if you resign so your resignation letter is more of a professional courtesy than a must-do task. In fact, the most important letter is the one you send before this: the two weeks’ notice. Nonetheless, writing a resignation allows you to leave things on good terms with your employer and also gives them an easier time of transitioning after your resignation.